- Facilities available
- Estimated number of guests
- Age group of guests, etc.
So, pick a venue that takes all these into consideration, along with the pointers mentioned below to make it the perfect banquet for guests and hosts alike.
Once you've picked the venue for the banquet and know the number of guests that will be attending, it's time to make arrangements for the seating. Here, you have loads of options.
- A conventional round table
- Separated couples' seating if it's a 'couples only' banquet
- A brightly colored seating area for kids at the event
- Long 12-16 seaters for corporate events
- Buffet banquet - no seating
Now that you've figured out the seating arrangement for your guests, let's see some ideas you can use to make the tables more attractive for them.
- Use fresh seasonal flowers as table decorations.
- Use seasonal fruit that can later be chopped up and served as dessert.
- Have single lanterns adorning each table with tea light candles or tiny bulbs.
- Use flower arrangements with candles within the arrangement or outside.
- Display single pillar or tea light candles as centerpieces.
Now comes the biggie. First, let's get the menu-planning out of the way.
Have food that is
- Popular with a majority of your guests
- In tandem with the theme of your banquet
- Native, if it is an out-station banquet (or you have out-station guests)
Other Things to be Considered
▪ Make sure the facilities for storage of food, before and after it is served, are top-notch (read, hygienic and safe).
▪ What is the service pattern going to be? If it is self-service, you can have the servers at the food stations explain the item they will be serving to every guest. This will add a personal touch and make the event more guest-friendly.
▪ Ensure there is proper provision for collection and disposal of dirty plates once all the guests are done eating and the event is at an end.
▪ Make sure that there is enough drinking water available for everyone attending the banquet, especially in summer. Also ensure that washrooms at the venue are close-by and fully functional.